Maintenance Supervisor Wanted

Posted By: Robert Carroll (Member) Job Board ,

Alachua County Housing Authority

Job Description

Position: Maintenance Supervisor

Reports to: Director of Operations

Classification: Full-Time Fair Labor Standards Act (FLSA) Exempt

Salary Range: $34,611 to $51,251

General Statement of Duties

The Maintenance Supervisor performs supervision of Public Housing maintenance employees

while working in conjunction with staff to complete work orders and turn units. Responsible for

the day-to-day maintenance involved in the upkeep of Authority properties. Ensure that Public

Housing units meet the Real Estate Assessment Center (REAC) and Uniform Physical Condition

Standards (UPCS) requirements. This position is also responsible for working with contractors

on facility improvements, expansions and performing maintenance on properties as needed. The

Maintenance Supervisor will establish and maintain a positive working relationship with tenants,

co-workers, the general public, and representatives of community service agencies.

Qualifications  Must have a minimum of a high school diploma or GED equivalent  At least four (4) years of experience in residential housing inspections, building maintenance, or construction, as well as general maintenance experience.  Minimum of two (2) years of supervisory experience.  Strong written, verbal, analytical, technical and interpersonal skills, integrity, and ethics.  Must possess or acquire a Uniform Physical Condition Standards (UPCS) and REAC certification from a Department of Housing and Urban Development (HUD) approved organization within one year and possess a thorough knowledge of housing rules and regulations.

Knowledge, Skills, and Abilities  Knowledge of UPCS and REAC standards/rules/regulations, Fair Housing, Section 504 laws, city codes, and reasonable accommodation requirements.  Knowledge of residential housing construction, materials and installations and their relative suitability in terms of safe, decent, and sanitary living.  Knowledge in electrical work, masonry work, window repair, HVAC, drywall, carpentry, and plumbing repair.  Knowledge of computerized information systems and computer skills, as the inspections are performed using mobile iPads.  Ability to maintain strict confidentiality of all applicants and tenant records.  Ability to communicate effectively, both orally and in writing.  Ability to organize, prioritize, and plan work effectively to meet deadlines.

Knowledge, Skills, and Abilities (continued)  Ability to read, interpret, and implement technical regulations from federal and state housing agencies.  Ability to use office equipment such as calculator, copier, telephone, and fax machine.  Ability to write reports, complete forms, compose letters and effectively communicate both verbally and in writing.  Ability to communicate and relate to persons of diverse backgrounds and abilities and establish and maintain effective working relationships with co-workers, residents and persons outside the Authority.  Ability to pass a workplace drug screening, criminal background screening, and license check.  Valid Florida driver’s license and a good driving record (must maintain a good driving record and be insurable under Authority auto insurance as a condition of employment).

Responsibilities  Coordinate and supervise the duties of the PH maintenance staff to include but not limited to: day-to-day oversight, monitoring their work, approving timesheets, providing training, evaluating their performance, and making recommendations to the Director of Operations for evaluation purposes.  Assist, mentor, motivate and advise teams on difficult work orders or maintenance issues. Review applicable program regulations and requirements and makes appropriate decisions and recommendations.  Monitor employee performance, ensure work is completed accurately and timely, and making sure high levels of customer service are provided at all times.  Coordinate with the Public Housing Director on vacancies and unit turn around.  Coordinate with contractors, maintenance staff, and Public Housing Director during modernization of units.  Work directly with the Director of Operations on compiling Capital Fund Program (CFP) budget and 5-Year Plan.  Inspect completed and in-progress maintenance work (i.e. repairs, make-ready, modernization) to ensure compliance and a high standard of workmanship so as to closeout work orders. Ensure the work performed was in compliance with established state, federal and local regulations. Perform follow-up inspections to ensure that proper corrective maintenance action was taken.  Track Public Housing work orders to ensure they are completed in a timely fashion.  Complete initial, move in, and move out inspections with Public Housing staff.  Determine the nature and extent of necessary repairs, replacements, and improvements to make the property acceptable.  Prepare an Inspection Report for each PH unit that is inspected and assign ratings of pass, fail, or inconclusive.

Responsibilities (continued)  Oversee the improvements to Authority units under contract as directed by the Director of Operations.  Periodically review supply and equipment stock to ensure that adequate amounts are in stock. Ensure that supplies and materials are properly stored and tracked.  Maintain an inventory system of tools, equipment and supplies.  Procure supplies, equipment, and materials for the maintenance department under the micro purchase level.  Review the maintenance staff’s vehicle mileage logs and all gas receipts for assigned agency vehicle for compliance and submit to the Director of Operations monthly.  Manage Lead Based Paint compliance and monitoring: conduct a visual assessment for deteriorated paint surfaces during initial and annual inspections of units.  Correctly enter, update, and monitor each inspection in the housing reporting software and/or mobile iPads.  Responds to participants and other interested parties regarding inspection or maintenance issues in a professional and courteous manner.  Works overtime as needed, respond to emergency situations during and/or after hours for the purpose of resolving immediate safety concerns.  Transport a variety of tools, equipment, and supplies for the purpose of ensuring the availability of materials to complete jobs effectively.  Maintain contact with office in between each field visit or anytime operating an agency vehicle.  Maintain vehicle mileage log and all gas receipts for assigned agency vehicle and submits to the Director of Operations.  Assist the Director of Operations in developing and monitoring the department annual budget to ensure expenditures are in compliance with ACHA and HUD requirements.  Prepare reports as requested on various aspects of maintenance and inspections.  Perform related duties as assign by the Director of Operations.  Works cooperatively with other members of the Authority, adjusting workload as necessary when requested by the Director of Operations.  Conduct daily activities in accordance with the policies and rules of the Authority, as well as Federal, State and local agency laws, ordinances and regulations pertaining to housing authority activities.  Assist in maintenance of plumbing, electrical, masonry, window repair, drywall carpentry and HVAC.

Supervising Personnel

Responsible for providing oversight, direction and supervision over Public Housing maintenance staff.

Performance Standards

The Employee Performance explicitly relates performance evaluation to the employee’s job

description and measures both qualitative and quantitative performance. All three elements, job

description, performance measures, and performance evaluation are closely connected. The

performance appraisal measures selected competencies/essentials functions in the job

performance of the employee in the past review period and creates a plan for achieving goals.

Note: This job description should not be interpreted as all-inclusive. It is intended to identify the

major responsibility and requirement of the position.

 

Please contact for more info:

Ronald W. Hall

Director of Operations

Alachua County Housing Authority

703 NE 1st Street

Gainesville, FL 32601

(352)372-2549 ext 512 office

(352) 373-4097 fax

ron@acha-fl.com